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How to Charge an Expense to a Managed Company (Method 1)

You can watch the video procedure or follow the instructions below.

Instructions

1. Go to the “Accounting” tab and the “Collections” subtab.

2. In the selector at the top left, click on your company (the management company, not the one you want to invoice).

3. Click on “Invoicing” at the top right.

4. In the “Assignation” column, tick “Company,” and select the company that is charged for the expense(s).

5. Select the invoice date (at the top right).

6. Select the account that best describes the expense, describe the expense, and enter the amount (and tick “Taxable” if that is the case).

7. To add a management fee, enter the percentage next to “Management fees,” and click on “Management fees.” A row for the percentage will appear. The percentage applies itself to the row above it.

8. To add another expense, click on “Add an item,” and repeat steps 6 and 7.

9. Click on “Finish.”

10. When you receive the payment, go to the “Collections” subtab, and enter the date of payment, the payment method, and the amount.

You have now charged a company for expenses.

Transcription of the Subtitles

Here is the first way to charge an expense to a managed company.

Go to the “Accounting” tab and the “Collections” subtab.

In the selector in the upper left corner, select the management company.

Click on “Invoicing” in the upper right corner.

Make sure that the issuer is the management company.

Select the date of the invoice, and enter an invoice number if necessary.

Tick “Company,” and select the managed company.

Select the account that best describes the expense. For example, if the management company paid for some renovations, you can select “4080 – Maintenance and repairs.”

Enter a description, such as “Repairing the broken door in unit 5.”

Enter the price of the repair.

If you want to add management fees to the price of this expense, enter the percentage of the fees next to “Management fees,” and click on “Management fees.”

If you want to add another expense, click on “Add an item.”

Select the account, and enter a description and the price. You can add a different percentage of fees. Simply enter the percentage, and click on “Management fees.”

Click on “Finish.”

You can print or send the invoice by clicking on “Letter” in the upper right corner and on “Print” or “Send.”

When you receive the payment, go to the “Collections” subtab, and find this invoice.

Enter the date of payment, the payment method, and the amount.

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