< All subject
Print

How to Create a Pre-Authorized Debit File

You can watch the video procedure or follow the instructions below.

Instructions

1. Contact your financial institution to make sure that you can use this payment method.

2. If you have already entered your company’s and your tenants’ banking information, skip to step 13.

3. Go to the “Data” tab and the “Companies” subtab.

4. Click on the company you want to modify (the one that will receive the payment via pre-authorized debit).

5. Click on “Edit” at the top right.

6. In the third page of the dialog box, enter the name of the company’s financial institution, its transit number, its institution number, its account number, its data centre number, and its organization number, and select the account in the chart. (To know the number of the data centre and the organization number, you may need to contact your financial institution).

Note: Here are the numbers of the data centre of Québec’s most popular financial institutions:

Caisses Desjardins: 81510
Bank of Montreal (BMO): 00110
Royal Bank (RBC): 00210
National Bank (NBC): 00310
Laurentian Bank (LBC): 03910

Banking info company

7. Click on “Finish.”

8. Go to the “Data” tab and the “Leases” subtab.

9. Click on the lease you want to modify (the lease of the tenants that want to pay by pre-authorized debit).

10. Click on the name of the tenant that wishes to pay rent with PAD, and click on “Edit” at the top right.

11. In the third page of the dialog box, enter the name of the tenant’s financial institution, their transit number, their institution number, and their account number, and click on “Finish.”

12. If every tenant of this unit wants to pay rent this way, repeat steps 10 and 11 for each of them.

13. Go to the “Accounting” tab and the “Collections” subtab, and find the collection that is paid by PAD.

14. Enter the date of payment, the payment method (Pre-authorized Payment), and the amount. If there are two tenants, the payment will automatically be split in half. If the payment is split differently, check this procedure.

15. Go to the “Accounting” tab and the “Pre-Authorized Deposits” subtab, and click on “Add” at the top right.

16. Select the collection that is paid by PAD.

17. Select the bank account that will receive the payment, and click on “Finish.”

18. Click on the pre-authorized debit file at the top right to download it. This file is not meant to be opened.

19. Contact your financial institution to know where to upload this file.

You have now created a pre-authorized debit file.

Transcription of the Subtitles

Here is how you create a pre-authorized debit file.

By sending this file to your financial institution, you will be able to automatically withdraw the rent from the tenant’s bank account.

Before you create the file, you must contact your financial institution to sign up to this payment method.

Go to the “Data” tab and the “Companies” subtab, click on the company that will receive the rent payment, and click on “Edit.”

Go to the third page of the dialog box, and make sure that you have entered the company’s banking information.

You need to enter the financial institution, the transit number, the institution number, and the account number, and to select the account of the chart.

You must also enter the organization number and the number of the data centre. Here are the numbers of Québec’s most popular data centres. For the Caisses Desjardins, it is 81510. Bank of Montreal, it is 00110. Royal Bank, it is 00210. National Bank, it is 00310. And Laurentian Bank, it is 03910.

If you do not know the organization number and the data centre number of your financial institution, you can call your institution, and they will tell you.

Click on “Finish.”

Go to the “Data” tab and the “Leases” subtab, and click on the lease of the tenants that want to pay their rent via pre-authorized debit.

Under “Tenants,” click on the tenant that wants to pay via pre-authorized debit, and click on “Edit.”

Go to the third page of the dialog box, and enter the tenant’s banking information.

Click on “Finish.”

If the other tenant also wants to pay via pre-authorized debit, click on their name, and enter their banking information.

To enter the rent payment, go to the “Accounting” and the “Collections” subtab.

Enter the date of payment, the payment method, which will be “Pre-authorized debit,” and the amount. Since you have two tenants, the bank will withdraw half of the rent from both tenants’ bank accounts.

The final step is to go to the “Accounting” tab and the “Pre-Authorized Debits” subtab, and to click on “Add.”

Make sure that the company and the bank account where the money is deposited are correct.

Select the collections for which you want to create a pre-authorized debit file, and click on “Finish.”

Now, you can click on the file in the upper right corner to download it. Note that this file is not meant to be opened.

Finally, contact your financial institution, and they will tell you where to upload the file.