As a property manager, you will have to accomplish an array of tasks, both in the field and in the office. For example, you will organize visits with potential tenants and handle the processing of requests for information and repairs, the management of conflicts and disputes with tenants or even with the Tribunal administratif du logement, renovations, the signing of leases, and much more! This blog article is about one of the most important tasks: drafting letters and notices and sending them to your tenants.
The Importance of Giving Your Tenants Letters and Notices
Letters and notices are important because they provide protection to the landlord, as they act as proof in many situations.
For example, one of the first notices or letters you should give your tenants is the property rules (it is really important). It contains all the rights and rules regarding noise, maintenance of the property, laundry, electricity, heating, keys, garbage removal, smoke detectors, behavior, and much more. This document provides protection to the landlord because, once it is signed (do not forget), the tenant cannot say that they were not aware of the rules.
This applies to late notices, notices for a peaceful enjoyment of the leased property, notices for major repairs, etc. Renewal letters are also very important because they must be given to the tenant within a specified period depending on the length and type of lease. The letters may also include articles of law to support certain facts or clauses of the rules previously provided.
Each time you give your tenants a letter or a notice, make sure that they sign an acknowledgement of receipt and keep track of which letters have been given and their date of receipt. This will be helpful if you ever have to appear before the Tribunal administratif du logement for a problem related to this.
Software like Proprio Expert allows you to keep a record of your letters and notices, and it provides you with translated templates of the documents we previously mentioned. Moreover, you can create or modify the templates according to the variables you need. You can send your letters and notices via email directly in the software and have a mailing list to keep track of the responses. If you prefer to mail your letters, you will love the automatically generated labels for the envelopes.